On this website we use web measurement tools to collect statistical information about your visit. We use this information to help us understand how people are using publicservice.govt.nz
and to improve the site. These tools do not identify the individuals using the site. We can see a record of what people do on the site, but not who they are. The information we collect includes:
- Your top level domain name, for example .co.nz
- The search terms you use
- The pages you visit on the site and the links you select
- The date, time and duration of your visit
- The site you visited before arriving at publicservice.govt.nz
- Your operating system, for example Windows 10, Linux or Mac OS
- The kind of technology you use, for example desktop, mobile, tablet
The type of internet browser you are using to view publicservice.govt.nz for example Firefox or Internet Explorer.
In order to improve the security of our IT systems we may use IT monitoring services including monitoring services provided by one or more third parties. If you provide information to the Commission in electronic form you agree that the information can be monitored for IT security purposes by the Commission and by any third parties engaged by the Commission.
Requesting and disclosing your personal information
You have the right to ask us for a copy of the personal information we hold about you. You can also ask for this information to be corrected, if you think it is wrong.
If you would like a copy of your personal information, or to have it corrected, please contact us at:
The Privacy Officer
Te Kawa Mataaho Public Service Commission
PO Box 329
or send an email to email@example.com
The Public Service Commissioner’s core roles and responsibilities relate primarily to individual Public Service agencies and their secretaries. The Commissioner:
- appoints and employs Public Service secretaries
- reviews the performance of Public Service secretaries
- investigates and reports on matters relating to integrity and conduct.
This transparency statement explains how we collect, use and share information gathered about members of the public or other entities (directly or indirectly) to support those roles and responsibilities. This includes:
- enabling the Public Service Commissioner to conduct inquiries and investigations under clauses 2, 3 and 4 of schedule 3 of the Public Service Act 2020, or where Commissioner has certified it is reasonably necessary that the provisions of the Inquiries Act 2013 specified in clause 8 of schedule 3 of the Public Service Act 2020 apply in relation to an investigation, and to more generally ensure that high standards of integrity and conduct are maintained in relevant parts of the public sector as described in section 44(b) of the Public Service Act 2020
- taking appropriate steps to respond to potential threats to the physical security of staff, or the security of information or places.
We take care to exercise our information gathering powers appropriately and meet our obligations under the Public Service Act 2020, Privacy Act 2020, Inquiries Act 2013, the Bill of Rights Act 1990, the Standards of Integrity and Conduct, and relevant Commission policies and procedures at all times.
In the case of inquiries or investigations, our legislation empowers the Public Service Commissioner to conduct any investigations that the Commissioner considers necessary or the Minister directs, including the ability obtain information and enter premises under clauses 2, 3 and 4 of schedule 3 of the Public Service Act 2020, or, where Commissioner has certified it is reasonably necessary, apply the provisions of the Inquiries Act 2013 specified in clause 8 of schedule 3 of the Public Service Act 2020 in relation to an investigation.
Inquiries or investigations are initiated via the Commissioner invoking their authority under schedule 3 of the Public Service Act 2020. The Commissioner can choose to put in place processes to ensure quality control and independently test the processes and conclusions of an inquiry through peer review.
Under clause 6 of schedule 3 of the Public Service Act 2020 the Public Service Commissioner has the ability to delegate this authority to a nominated person or persons. In that situation they are acting on behalf of the Commissioner and have the same legislative obligations and powers as the Commissioner.
This statement applies to information gathered by us, our contractors, or any other third parties engaged by us, or to whom the Commissioner has delegated any of their functions.
What information is covered by this statement, and why do we collect it?
This section explains how we collect, use and share information when we are initiating or conducting inquiries or investigations, or taking appropriate steps to respond to potential threats to the physical security of staff, or the security of information or places.
Information collected directly
The information we collect is provided directly by people or entities, or an authorised representative, according to our statutory powers including information required for initiating or conducting our own inquiries or investigations.
Information collected from another person or agency
This may include us receiving or requesting information from other people or agencies. Any such information will be gathered in accordance with our statutory powers and in compliance with the relevant legislation and any information sharing agreements, memoranda of understanding (MOUs) or similar.
We will take all practicable steps to verify information received from third parties.
From time to time we receive integrity queries or complaints from members of the public. Where this relates to a specific agency or agencies, we may make contact with the agency or agencies (or where appropriate their monitoring agency) to verify or evaluate the statements made. If this cannot be done without disclosing the name of the person making the query or complaint, we seek that person’s approval before contacting the agency. Our actions will be informed by the principles of the Privacy Act 2020 and the Information Gathering model standards.
We also collect information as part of the appointment and performance evaluation processes for Public Service leaders under the Public Service Act. The information is collected with the person’s knowledge and in compliance with relevant employment law.
We may also collect publicly available information– for example media reports – where this is relevant to our legislated powers and functions.
Collection by third parties
In exceptional circumstances, and where information gathering requires capacity or specialist capability that we don’t have within our organisation, we may from time to time engage a third party to collect information for us. Such information gathering (including about individuals) is subject to standard legal limits relating to privacy, access to private property, and the privacy/security of communications by individuals, among other things.
Any such information gathering must be procured and approved according to our internal processes, clearly setting out the business need and scope of work, and include the expectations and obligations we have of the third party with regard to conduct. That process, and the related activities, are regularly reviewed to ensure compliance with the law, our internal policies, and our risk management requirements.
What do we do with it? Do we share it?
How we use it
We only use the information we gather to fulfil our statutory functions, including where it is relevant to us initiating or conducting our own inquiries or investigations. We will only do so if required or permitted by law, or with the authorisation of the person or entity that is the subject of the information.
When we share it
We may share information where necessary in order to properly carry out our legislated functions. This information will be shared in accordance with our statutory powers and in compliance with the relevant legislation and any information sharing agreements, MOUs or similar with the other agency. This may include where it is relevant to us initiating or conducting our own investigations or inquiries. We will take all practicable steps to verify information provided to third parties
We may, for example, share information with:
- a statutory oversight agency or complaints body
- anyone we believe could provide information that is relevant to whether to investigate a complaint, or to an investigation or inquiry, including witnesses
- the Police or another government agency, if required by law (for example to assist with the investigation of a criminal offence), or to report significant misconduct or breach of duty or where there is a serious threat to health or If our staff are threatened or abused, we may refer this to the Police.
How will we protect it?
Enquiries and complaints
If you have any enquiries about our information gathering activities, or believe we have not acted in accordance with this statement, you should contact us at the following address:
Te Kawa Mataaho Public Service Commission
2 The Terrace
P O Box 329
Phone +64 4 495 6600
Or by email at firstname.lastname@example.org.
Guidance on how to request information under the Official Information Act 1982 is available here.